By John Fairfull
Organizations produce records. Every company does it, large or small; if you are in business, you create business records. When you introduce software into your operation, you are still creating business records, but they take a different form. While software offers opportunities to reduce paper in your office, the reality is that the more compliance and operations software you use, the more records you create. Some companies have begun digitizing or scanning their records. However, they still find that they are, by necessity, creating paper records.
What digital conversion has brought is efficiency, but it has also produced two types of documents that still require management. Paper and electronic records coexist in the same space but require distinct records management plans. Or do they?
A good records management plan needs sound records management software. Knowing what you have is essential, regardless of how you keep your records. Simplicity RMS is one of the few cloud service applications that can cover your entire digital plan. A digital plan provides the methods and policies that enable businesses to manage all their digital content effectively in a digital world. Business and technology are inextricably linked. Even if your business’s records are electronic, they must match documents related to them that are physical and paper-based.
What is Simplicity Records Management Software?
Simplicity RMS is vital for record tracking, particularly for files and documents in your business that you still use and need, and it also tracks and manages electronic content. Every day, your business and your employees collect content you rely on to get the job done. Files get overwritten, deleted, named in non-logical conventions, and essentially dumped into a digital wasteland. Saving them randomly on workstations or network shares is cumbersome. Business records require business-level records management software. We are that solution.
Every day, your business accumulates paper in filing cabinets, desk drawers, and storage boxes. Paper seems to find any space and then occupies it. But do you know what you have? Do you know where it is and how to use it? Should you even have it? We provide a managed space for your records management needs within cloud applications like QuickBooks, Slack, or other productivity software.
We allow you to manage the vital business information that other cloud offerings create. The RMS consolidates everything in one place and manages it in the same manner as every other business function, with a plan. Contact us today to enhance your digital records management plan.